1. Introduction
We appreciate your interest in our website. Protecting your personal data is of utmost importance to us. This Privacy Policy informs you, in accordance with the General Data Protection Regulation (GDPR) and applicable U.S. data protection standards, about the collection, processing, and use of your data on office‑rs.com. Please note that this version is primarily adapted to meet international standards—including those relevant in the United States.

2. Data Controller
The entity responsible for data processing on this website is:
R&S 35 GmbH
Mainzer Gasse 8
34613 Schwalmstadt
Email: info@office‑rs.com
Phone: +49 6691 806500

3. General Information on Data Processing
We collect and use personal data solely to ensure that our website functions properly and to provide you with our content and services. Data processing is carried out either based on your consent or where permitted by law for contractual or statutory obligations.

4. Legal Bases for Data Processing
We process your personal data on the following legal bases:

• Article 6(1)(a) GDPR (Consent)
• Article 6(1)(b) GDPR (Performance of a contract)
• Article 6(1)(c) GDPR (Legal obligation)
• Article 6(1)(f) GDPR (Legitimate interests)

5. Collection and Storage of Personal Data

a) Server Log Files
Each time you access our website, our provider automatically records information in server log files, including:

• Browser type and version
• Operating system used
• Referrer URL
• Hostname of the accessing device
• Time of the server request
• IP address (anonymised)
  These data help us manage the website technically and ensure its security, and are deleted after [specified storage duration].

b) Cookies & Tracking Technologies
Our website uses cookies to enhance user-friendliness. When you first visit, a cookie banner appears that allows you to grant consent or disable cookies. Please note that disabling certain cookies may restrict some website functions.

c) Contact Form
If you contact us via our contact form, the information you provide (including your contact details) will be stored for processing your inquiry and any follow-up, either on the basis of your consent (Article 6(1)(a) GDPR) or to fulfill a contract (Article 6(1)(b) GDPR).

d) Newsletter
If you subscribe to our newsletter, we use your email address solely for sending the newsletter. We employ a double opt-in procedure to ensure that you have explicitly requested the newsletter. Consent can be withdrawn at any time.

e) Web Analytics & Tracking
Our website utilizes the following tracking technologies:

• Google Analytics
  • Provider: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
  • Data collected: Anonymised IP address, session duration, page views
  • Purpose: To analyse user behaviour for website optimization
  • Storage duration: 14 months
  • Opt-out: Google Analytics Opt-Out

• Google Fonts
  When fonts are loaded, a connection is established with Google servers. Data such as your IP address and technical metadata are processed to ensure optimal display.
  • Legal basis: Legitimate interests (Article 6(1)(f) GDPR)
  • Opt-out: Disable JavaScript or use a content blocker

• Google reCAPTCHA
  To protect against spam and automated attacks, we use Google reCAPTCHA.
  • Data collected: IP address, mouse movements, user behaviour
  • Opt-out: Can be disabled via browser add-ons or cookie settings

• Meta Pixel (Facebook Pixel)
  • Provider: Facebook Ireland Ltd., 4 Grand Canal Square, Dublin 2, Ireland
  • Data collected: IP address, click behaviour, device data
  • Purpose: To measure and optimize Facebook advertising
  • Opt-out: Facebook Ads Settings

6. Social Media Plugins
We incorporate social media plugins from Facebook, Twitter, LinkedIn, and XING. With our Shariff solution, data is only transmitted when you actively click on the respective plugin.

7. Data Sharing & Third-Party Processing
Personal data is only shared when necessary for contractual performance or as required by law. We have appropriate data processing agreements (DPAs) in place with our service providers.

8. Your Rights
You have the right to:

• Access your data (Article 15 GDPR)
• Request rectification (Article 16 GDPR)
• Request deletion (Article 17 GDPR)
• Request restriction of processing (Article 18 GDPR)
• Data portability (Article 20 GDPR)
• Object to processing (Article 21 GDPR)
• Lodge a complaint with a supervisory authority (Article 77 GDPR)
  To exercise these rights, please contact us using the details provided above.

9. Storage Duration and Data Deletion
Personal data is stored only as long as necessary for the intended purposes—up to a maximum of 10 years according to § 147 AO and § 257 HGB—or until you withdraw your consent.

10. Data Security
We employ SSL encryption to protect your data from unauthorised access.

11. Opt-Out of Promotional Emails
If you do not wish to receive unsolicited promotional emails, you may opt out. In such cases, we reserve the right to pursue legal action if necessary.

12. Updates to this Privacy Policy
This Privacy Policy is currently in effect and may be updated to reflect legal or technical changes.
Effective Date: February 21, 2025